Office Manager

Responsibilities

• Office management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employees
• Accounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accounts
• Logistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)
• General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the office
• General services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stock
• Executive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travel
• Happiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)
• Internal communication: Ensure communication of major events on the various XTB channels internally

Requirements

5 years of experience in a similar position
Very good organizational skills
Ability to manage multiple projects simultaneously in a changing and fast-paced environment
Proactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projects
Languages: Native-level French and professional English
Ability to negotiate
Financial and accounting knowledge
IT knowledge
Natural curiosity (hardware configuration)
Ability to work in project mode
Natural confidentiality

Additional information

Weekly work : 37h30 per week
Position based at: Tour Europlaza, 20 Avenue André Prothin - 92400 Paris la Défense
Remote work: 1 day per week
A key role in a rapidly growing company with a strong international presence