Executive Assistant

The Opportunity

As our Executive Assistant you will ensure our day-to-day operations run smoothly by supporting our founders, coordinating office activities, and creating an outstanding experience for visitors and employees alike. You'll be a trusted partner across the business, bringing organisation, attention to detail, and a proactive approach to everything from diary management to office events and investor visits.

Your Responsibilities

Founder Support

• Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively.
• Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
• Prepare and process expense reports on behalf of the founders.
• Document management.
• Check emails and prepare draft responses.

Coordination & Communication

• Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up.
• Coordinate administrative processes and support cross-functional collaboration across the business.
• Support meeting preparation and logistics where required.

Office & Team Support

• Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment.
• Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly.

Visitor Experience

• Ensure external visitors including investors, customers, candidates, and partners receive a professional and welcoming experience.
• Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings.
• Help ensure high-profile visits run seamlessly from arrival through departure.

Requirements

• Experience in office coordination, operations, administrative support, or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with a customer-service mindset.
• High level of discretion and professionalism when handling confidential information.
• A proactive, hands-on approach and a willingness to support wherever needed.
• Proficiency with Google Workspace or Microsoft Office and common productivity tools.
• Fluent in both English and German, additional languages are an advantage.

Benefits

• Competitive compensation package

• Various employee subsidies and perks, including public transportation and wellness support
• Work with a world-class team in a flat hierarchy, with direct collaboration alongside the founders and engineering team
• Fast growth potential in a rapidly evolving company and industry
• International office environment with English as the official working language

Recruiting Process

Your recruiting partner for this role is Madhulika (she/her). You can expect a screening call and up to 3 rounds of interviews including an onsite visit to our office in Munich to meet with the team.

We hire across backgrounds, identities, and experiences, and we are committed to a workplace where everyone belongs. Discrimination has no place here.

If you need any accommodations during the recruiting process, just reach out to your recruiting partner.