Recruiting Coordinator

About the role

Muon seeks a Recruiting Coordinator to join our Talent Acquisition team. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. In this role, you’ll be instrumental in delivering a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process. This is a great opportunity for someone who thrives in a dynamic environment and is passionate about helping teams grow.

This hybrid role is based out of our San Jose, CA office, requiring on-site attendance 3 to 4 times per week, with occasional travel to our Mountain View, CA office.

Responsibilities 

• Coordinate and schedule interviews across time zones, including virtual and on-site meetings
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing
• Help coordinate recruiting events and internal sourcing jams
• Identify opportunities for process improvements that enhance candidate experience and team operations

Qualifications

• 1+ year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
• Strong attention to detail and organizational skills
• Excellent verbal and written communication
• Proven ability to manage multiple priorities with a positive, team-oriented attitude
• Proficiency with Google Workspace (Calendar, Gmail, Docs), Slack, and Greenhouse
• Proven ability to manage multiple priorities, adapt to changing business needs, and thrive in a fast-paced environment.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.
• Strong problem-solving skills with the ability to proactively identify and resolve scheduling conflicts.
• Demonstrated ability to build positive relationships with candidates, hiring managers, and interviewers.

Nice-to-have Skills

• Experience in a high-growth startup
• Experience using scheduling tools like Modernloop, Goodtime, or other similar tools

Salary

The salary range for this role is $101,000 - $116,000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be determined based on skills, qualifications, experience, and geographic location as assessed during the interview process.