Receptionist

The Receptionist serves as the first point of contact for employees, visitors, and guests. This individual ensures a professional and welcoming experience at the front desk while managing daily administrative and operational support functions. The ideal candidate will be personable, organized, and capable of handling multiple priorities in a fast-paced, high-visibility environment.

The Receptionist responsibilities include but are not limited to:

Front Desk & Visitor Management

• Greets and assists all visitors, employees, and guests in a professional and courteous manner.
• Manage visitor check-ins and security access procedures.
• Answer and route incoming calls, emails, and inquiries promptly and accurately.
  Maintain the reception area and lobby to ensure a clean, professional appearance at all times.

Candidate and Employee Support

• Conduct I-9 employment eligibility verification for new hires in compliance with federal regulations.
• Escort candidates and guests to interview or meeting rooms, ensuring a positive experience throughout their visit.
• Support HR and Talent Acquisition with scheduling logistics and onsite interview coordination.
• Responsible for employee badge creation and issuing.

Meeting Coordination & Office Services

• Partner with internal teams to schedule and prepare conference rooms for meetings.
• Coordinate catering requests for meetings and events, including setup and teardown.
• Support facilities and operations teams with general office maintenance and supply management as needed.
• Manages invoice coding for facilities.

 

Required Experience and Skills:

• High school diploma or equivalent required; associate degree or higher preferred.
• Minimum 2 years of experience in an administrative, front desk, or hospitality role.
• Strong interpersonal and communication skills with a customer-service mindset.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite and familiarity with office technology systems (badging, visitor management, conferencing tools).
• Well-organized, dependable, and adaptable to changing priorities.