Production Planning Data Entry Assistant - Temporary

ABOUT FILSON

In 1897 C.C. Filson began outfitting prospectors headed for the Gold Rush with tools and apparel strong enough for the toughest spots on earth. More than 100 years later, Filson remains committed to providing pioneers of all fields around the world with unfailing goods made from the highest quality materials available. Filson recognizes that it takes a world-class team to make a world-class product. As we build on the Filson legacy of American craftsmanship, we are looking for individuals who share our dedication to innovation, excellence, and superior customer service. We don’t work in silos but rely on open collaboration. It’s a jackknife mentality – the ability to accomplish more than what’s asked of you – that defines our culture of versatility and perseverance. Our outfitter mindset is deliberate and strategic. We are a small company, on purpose. We’re the ones doing the work, from product design and marketing, to cutting, sewing, and restoration. With more than 125 years under our belt, we still have a start-up mentality. Driven by an independent spirit and an uncompromising attitude that demands we lead with conviction. 

ABOUT THE ROLE

The Production Planning Data Entry Assistant provides temporary, part-time support to Filson’s Production Planning team for approximately one month, with the possibility of extension. Working 16–24 hours per week, this role maintains accurate purchase order data, assists with weekly order reviews, and keeps delivery dates, pricing, quantities, and order statuses current to support production planning and Finance processing. The ideal candidate is detail-oriented, organized, and comfortable taking direction while managing recurring tasks and deadlines.

RESPONSIBILITIES

• Partner with the Production Planning team to complete weekly purchase order (PO) maintenance.

• Update PO delivery dates, pricing, and quantities as needed.

• Review incoming POs weekly to verify order status and compare shipped quantities against quantities on order.

• Close received POs after confirming receipt information.

• Register complete direct-ship POs for Finance processing.

• Assist with issuing and updating seasonal salesman sample (SMS) and bulk production POs.

• Support advance shipping notice (ASN) processing and updates as needed.

• Identify and communicate data discrepancies to the Production Planning team for resolution.

QUALIFICATIONS

• Previous experience in data entry, administrative support, order management, or a related function preferred.

• Proficiency in Microsoft Excel and Outlook.

• Strong attention to detail and a commitment to accurate data entry.

• Excellent time management and organizational skills, with the ability to prioritize tasks and meet deadlines.

• Ability to follow instructions, take direction, and communicate questions or discrepancies clearly.

• Ability to work collaboratively and complete assigned tasks independently.

• Experience with NetSuite is a plus.

Note: This job description is not meant to be all-inclusive.  Employee may be required to perform other duties to meet the ongoing needs of the organization.

Filson and Shinola are equal opportunity employers. We believe that every employee has the right to work in surroundings which are free from all forms of unlawful discrimination.  It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, color, sex, religion, age, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, mental, or physical disability, veteran and military status, genetic information, political ideology or any other status or characteristic protected by local, state or federal law.  Discrimination and/or harassment based on any of those factors are totally inconsistent with our philosophy of doing business and will not be tolerated.

With regard to applicants or employees with disabilities, the company offers what the law refers to as "reasonable accommodation" to enable a person to perform his or her job.