Maintenance Planner & CMMS

Responsibilities

CMMS Administration

• Manage and maintain the CMMS database, ensuring asset records, equipment hierarchies, preventive maintenance plans, calibration schedules, spare parts, and work orders remain accurate and current.
• Create, revise, and retire preventive maintenance (PM) tasks and job plans.
• Ensure maintenance records meet GMP documentation standards and data integrity requirements.
• Generate maintenance performance reports, KPIs, and metrics from the CMMS.
• Support CMMS system upgrades, enhancements, validation activities, and user training.
• Maintain equipment master data, bill of materials (BOMs), and asset criticality classifications.

Maintenance Planning & Scheduling

• • Develop and maintain weekly and monthly maintenance schedules.
  • Plan labor, materials, permits, tooling, and contractor requirements for maintenance activities.
  • Coordinate preventive, predictive, corrective, and shutdown maintenance activities.
  • Prioritize maintenance work orders based on asset criticality, operational impact, and compliance requirements.
  • Monitor work order backlog and recommend resource allocation strategies.
  • Facilitate daily and weekly maintenance planning meetings.

  GMP & Regulatory Compliance

  • • Ensure maintenance activities comply with cGMP, FDA, ICH, OSHA, and company quality requirements.
    • Support internal audits, customer audits, and regulatory inspections.
    • Maintain documentation supporting equipment qualification and validated state requirements.
    • Assist with CAPA investigations related to equipment and facility issues.
    • Support change controls, deviations, and quality investigations impacting maintenance programs.

    Reliability & Continuous Improvement

    • • Analyze equipment history and maintenance trends to identify recurring failures and reliability opportunities.
      • Support predictive maintenance programs and reliability-centered maintenance initiatives.
      • Develop KPIs including:
      • • PM compliance
        • Schedule compliance
        • Work order closure rates
        • Equipment uptime
        • Mean Time Between Failure (MTBF)
        • Mean Time To Repair (MTTR)
        • Maintenance backlog
        • Recommend process improvements to increase equipment reliability and operational efficiency.
        • Support asset lifecycle management activities.

        Inventory & Spare Parts Management

        • • Coordinate and maintain critical spare parts inventories.
          • Work with Procurement and Warehouse teams to ensure materials availability for scheduled work.
          • Track vendor performance and service contracts.
          • Support inventory accuracy and cycle count activities.

          Cross-Functional Support

          • • Collaborate with Manufacturing, Validation, Facilities, Engineering, Quality Assurance, Quality Control, and Metrology teams.
            • Assist with commissioning, qualification, and startup of new equipment and facilities.
            • Support facility shutdown planning and execution.
            • Coordinate external service providers and contractors during maintenance activities.

Qualifications

Education

• Associate’s degree in Engineering Technology, Industrial Maintenance, Facilities Management, Mechanical Engineering, Electrical Engineering, or related field required.
• Bachelor’s degree preferred.

Experience

• • Minimum 3-5 years of maintenance planning, CMMS administration, facilities, manufacturing, or engineering experience.
  • Experience in pharmaceutical, biotechnology, medical device, or CDMO manufacturing environments preferred.
  • Experience working in GMP-regulated facilities required.
  • Experience with maintenance planning and scheduling methodologies preferred.

  Technical Skills

  • • Proficiency with CMMS platforms such as:
    • • Maximo
      • eMaint
      • Maintenance Connection
      • SAP PM
      • Blue Mountain RAM
      • Fiix
      • Strong Microsoft Excel, Word, Power BI, and Outlook skills.
      • Understanding of pharmaceutical manufacturing equipment and utility systems including:
      • • HVAC
        • Chillers
        • Boilers
        • Compressed air systems
        • Water systems
        • Manufacturing process equipment
        • Packaging equipment
        • Laboratory equipment