Executive Operations Coordinator - Global CIO Office

The Executive Operations Coordinator is responsible for providing high-level operational, organizational, and coordination support to the Global CIO and the broader CIO Office.

Working within a global and multicultural environment, the role requires a high degree of discretion, independence, organizational maturity, and strong communication skills. The successful candidate will play a key role in supporting the Global CIO's daily priorities, coordinating activities across different locations and time zones, and ensuring effective communication and follow-up with the CIO Office based in Geneva and senior stakeholders across the organization.

Given the international nature of the role, the successful candidate must be comfortable working autonomously and effectively coordinating with stakeholders operating across different time zones.

Key Responsibilities

• Support the Global CIO in daily operational and organizational activities, ensuring effective prioritization and coordination of key business initiatives.
• Manage and optimize the Global CIO's calendar, coordinating schedules, appointments, and priorities across different locations and time zones.
• Organize and coordinate executive meetings, workshops, and leadership sessions, including agendas, logistics, participant management, and preparation of supporting materials.
• Prepare, review, and maintain executive-level presentations, reports, briefing documents, correspondence, and other business materials.
• Act as a key point of contact between the Global CIO, the CIO Office, senior stakeholders, and external partners, ensuring clear and effective communication.
• Monitor decisions, commitments, and action items, proactively following up with relevant stakeholders to ensure timely execution and completion.
• Coordinate domestic and international travel arrangements in collaboration with the Geneva-based CIO Office, including itineraries, logistics, documentation, and expense follow-up.
• Handle sensitive and confidential information with a high degree of discretion, professionalism, and accuracy.
• Work independently to anticipate organizational needs, resolve operational issues, and ensure continuity across the Global CIO's priorities.
• Support effective coordination between the Orlando and Geneva offices, taking into consideration different working hours and time zones.