Executive Assistant

Executive Assistant

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership. In this role, you will act as a primary point of contact and trusted liaison between executives and internal/external stakeholders, ensuring seamless business operations, effective calendar and travel management, and flawless execution of key operational priorities.

Key Responsibilities

• Calendar & Meeting Management: Manage complex executive calendars, resolve scheduling conflicts proactively, prepare agendas, compile background documentation, and record key action items.

• Travel & Logistics: Coordinate end-to-end domestic and international travel logistics, including flights, accommodations, visas, and detailed itineraries; oversee timely submission of expense reports.

• Executive Communication: Draft, proofread, and format professional correspondence, presentations, and executive summaries for internal and external stakeholders.

• Banking & Financial Operations: Oversee personal and official banking transactions, investment administration, and confidential financial record-keeping in collaboration with wealth management and banking partners.

• Confidentiality & Information Governance: Handle sensitive organizational, legal, and financial documents with complete discretion and strict confidentiality.

• Project & Operational Coordination: Assist in driving cross-functional special projects, track deliverables across teams, and ensure prompt completion of executive priorities.

• Ad-Hoc Support: Provide comprehensive support for personal administrative tasks and executive coordination to maximize leadership efficiency.

Qualifications & Requirements

• Experience: 3+ years of proven experience as an Executive Assistant, Executive Coordinator, or in a similar support role at fast-paced technology firms.

• Technical Proficiency: High proficiency in Google Workspace / MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern productivity tools.

• Soft Skills: Exceptional written and verbal communication skills, superior organizational abilities, strong multitasking capability under tight deadlines, and high emotional intelligence.

• Integrity: Demonstrated track record of sound judgment, diplomatic communication, and utmost discretion when managing high-level confidential information.

Work Schedule & Shift Details

• Working Hours: US Shift alignment to effectively support global leadership and international business operations.