Site Administrator

Omexom Job Description

Site Administrator

Job Details

• Job Title: Site Administrator

• Reporting to: Project Management team and Finance Business Partner

• Business Unit: 14809 – Asti

Purpose of the Position

A Site Administrator is required by the Omexom Asti Business Unit to support our large projects. This involves carrying out general office administration, with a focus on Finance, Project Management and Training administration.

Responsibilities & Duties

Including but not limited to the following:

• Raise purchase requisitions and purchase orders for the projects

• Goods receipting and assist with processing of purchase invoices ready for payment

• Saving delivery notes on IMS

• Collation and input of site timesheets on a weekly basis to strict deadlines

• Maintain employees training records and coordinate and book training courses

• Assist and arrange travel, meetings, lunches etc

• Administration of expenses, receipts, fuel cards etc

• Act as a daily contact point in office for Omexom staff contractors, customers, and suppliers

• Liaising with project teams to help and resolve issues

• Take minutes for meetings

• Act as a role model for Omexom Company Values

Governance

Interfaces and Relationships with Key Stakeholders

• Business Unit General Manager

• Finance Business Partner

• Project Management team

• Site based employees

• Contractors

• Customers

• Suppliers